Nobody ever expects it and thinks it will happen to them. Natural disasters take no prisoners. Businesses from all around the world are affected by tornados, earthquakes, floods and so much more that the earth can conjure up. Including the infrastructure and damage to businesses, the Japan tsunami in 2011 cost 25 trillion Yen which equates to $360 billion. Just one disaster ended up costing a nation already in high debt, almost half a trillion dollars. Businesses large and small were affected but large businesses had more firepower in the way of repair funds. Small businesses that were not prepared for the damage to the infrastructure, loss of data, hardware malfunction or destruction and storage crucial company plans were facing bankruptcy. Even if your business is not directly affected by a natural disaster you may become victim of the knock-on effect. Here are some basic steps to a disaster protection plan.
Train to react
The best thing your business can do is have employees that are ready to react instantly upon a natural disaster occuring. An emergency response plan should consist of leading employees quickly saving critical data on a cloud storage system as well as on physical harddrives. Next they need to contact everyone that is most important to the business and tell them they are in an emergency contingency plan and may be unable to fulfil normal work duties and services for them. These will include major clients, investors, contractors, suppliers, creditors, your branches elsewhere and your stock brokers if you're a public company. Management should be ushering people into the safest part of the work building such as the basement or the very top.
Business data is such a broad term. We all know what it means but the gist of it always takes precedence in our minds. Data is all-consuming of the customers. Their addresses, online details, order history, order placements etc. However business data is also about client contracts, delicate matters over investor details, financial reports, performance reports, employee details etc. Before a natural disaster can truly impact your business, form a bond with a company that provides back-up solutions such as office-tek.co.uk. They protect all critical data your business needs in order to function, works to get your back up and running by providing cloud services, their own servers and connecting your back to the internet and phone lines. Their system is up-to-date and reliable, so if you cannot afford to buy physical measures such as harddrives, their service is something to rely upon.
Alert and reassure
Customers should be alerted that you are taking emergency measures to make sure their data will not be lost or erased. However couple this warning with a reassurance that you are taking the matter seriously and that you will contact them back shortly after the measures have been completed and you're monitoring the situation.
Natural disasters come without warning sometimes, which is why every business needs to have emergency plans they can initiate without much time wasted. Data protection is high on the list of priorities but so is saving human lives i.e. your employees.